Removal Van Sutton Terms and Conditions
These Terms and Conditions set out the basis on which Removal Van Sutton provides domestic and commercial removal and related services within Sutton and surrounding areas. By making a booking or using our services, you agree to be bound by these Terms and Conditions. Please read them carefully before placing an order.
1. Definitions
In these Terms and Conditions, the following words have the meanings set out below:
1.1 Client means the person, firm or company who requests or receives the services from Removal Van Sutton.
1.2 Company means Removal Van Sutton.
1.3 Services means removal, transport, packing, loading, unloading, storage, and any other services provided by the Company.
1.4 Goods means the items, belongings, furniture, equipment or materials that are the subject of the Services.
1.5 Contract means the agreement between the Client and the Company for the provision of Services, comprising these Terms and Conditions and any written quotation or confirmation provided by the Company.
2. Service Area and Scope of Work
2.1 The Company provides removal and related services primarily in Sutton and nearby locations, as well as to and from other destinations within the United Kingdom, subject to availability and suitability.
2.2 The scope of work, including the collection and delivery addresses, number of vehicles, number of staff, and any additional services such as packing or disassembly, will be set out in the quotation or booking confirmation.
2.3 Any services not expressly included in the quotation or booking confirmation will be treated as additional services and may incur further charges.
3. Booking Process
3.1 All bookings are subject to availability and acceptance by the Company. The Company reserves the right to decline any booking at its discretion.
3.2 A booking is made when the Client accepts a quotation provided by the Company and the Company issues a booking confirmation. Acceptance may be verbal or written, including by confirmation of date and agreement to costs.
3.3 Quotations are based on the information supplied by the Client, including the volume of Goods, access conditions, addresses, and any special requirements. The Client must ensure that all information provided is accurate and complete.
3.4 If the information provided is incomplete or inaccurate, the Company reserves the right to amend the quotation or charge additional fees to reflect the actual work required.
3.5 The Client must inform the Company as soon as reasonably possible of any changes to the booking details, including dates, addresses, access, or volume of Goods. Changes are subject to availability and may result in a revised quotation.
4. Payments and Charges
4.1 Prices are quoted in pounds sterling and are inclusive or exclusive of VAT as clearly stated in the quotation.
4.2 The Company may require a deposit to secure a booking. The amount and due date of any deposit will be specified at the time of booking.
4.3 Unless otherwise agreed in writing, payment of any balance is due on or before the day of the move, and no later than upon completion of the Services on that day.
4.4 The Company accepts payment by commonly used methods in the UK. The Client is responsible for ensuring cleared funds are available by the due date.
4.5 If payment is not made when due, the Company reserves the right to:
a. Suspend or cancel the Services.
b. Charge interest on overdue amounts at the statutory rate until payment is made in full.
c. Retain possession of Goods pending full payment for Services already performed.
4.6 Additional charges may apply where:
a. Work is carried out outside normal working hours at the Client's request.
b. There are delays or waiting times beyond the Company’s control, such as delays with access, keys, or documentation.
c. The move involves stairs, restricted access, long carrying distances, or other access issues not previously disclosed.
d. Additional packing materials or services are required on the day.
4.7 All parking charges, congestion charges, and similar fees that arise in connection with the Services shall be payable by the Client, either in advance if known, or reimbursed to the Company upon request.
5. Cancellations and Amendments
5.1 The Client may cancel or postpone a booking by providing notice to the Company. Cancellation is effective when acknowledged by the Company.
5.2 The following cancellation fees may apply, unless otherwise agreed in writing:
a. More than seven days before the agreed move date: no cancellation charge, and any deposit paid shall be refundable or transferable.
b. Between seven days and 48 hours before the move date: up to 50 percent of the agreed price may be charged.
c. Less than 48 hours before the move date or on the day of the move: up to 100 percent of the agreed price may be charged.
5.3 If the Client wishes to change the date or details of a booking, the Company will use reasonable efforts to accommodate the request, but does not guarantee availability. Changes may result in a revised quotation or additional charges.
5.4 The Company may cancel or postpone the Services for reasons including, but not limited to, safety concerns, severe weather, vehicle breakdown, staff illness, or other events beyond its reasonable control. In such cases, the Company will seek to rearrange the Services at the earliest convenient date, and any deposits will be transferred to the rearranged booking. The Company is not liable for any indirect losses arising from such postponement or cancellation.
6. Client Responsibilities
6.1 The Client is responsible for:
a. Ensuring proper and lawful ownership or authority to move the Goods.
b. Obtaining all necessary permissions, permits, and consents for collection and delivery, including for parking and loading.
c. Properly preparing and packing Goods unless the Company has agreed to provide a packing service.
d. Ensuring that items are safe to handle, with no sharp or dangerous parts exposed.
e. Being present or represented at the collection and delivery addresses during the move.
f. Checking all premises to ensure nothing is left behind.
6.2 The Client must not submit for removal or storage:
a. Prohibited, illegal, or stolen items.
b. Explosive, flammable, hazardous, corrosive, or toxic materials.
c. Live animals or plants, unless expressly agreed in writing.
d. Perishable goods or items requiring controlled conditions unless expressly agreed.
e. Cash, securities, jewellery, watches, precious metals, or items of exceptional value unless declared and agreed in writing.
6.3 The Company may refuse to handle any item which it reasonably believes is unsafe, illegal, or not in accordance with these Terms and Conditions.
7. Company Responsibilities
7.1 The Company will carry out the Services with reasonable care and skill, using appropriately trained staff and suitable vehicles for the agreed work.
7.2 The Company will make reasonable efforts to adhere to agreed dates and times, but timing is not guaranteed and may be affected by traffic, weather, or other circumstances beyond the Company’s control.
7.3 The Company will take reasonable steps to protect premises and Goods during the move. However, minor scuffs or marks to walls, floors, or paint may occur in tight access areas and will not necessarily indicate negligence.
8. Liability and Limitations
8.1 The Company is liable for loss of or damage to Goods caused by its negligence or breach of contract while the Goods are in its care, custody, or control, subject to the exclusions and limitations set out in this section.
8.2 The Company is not liable for:
a. Loss or damage arising from the Client’s failure to pack items properly where a packing service has not been provided.
b. Loss or damage to items that are inherently fragile, including glass, china, lamps, and electronics, unless professionally packed by the Company.
c. Loss or damage arising from normal wear and tear, age, or inherent defects in the Goods.
d. Loss or damage caused by moths, vermin, or similar infestation.
e. Loss or damage arising from war, terrorism, nuclear risks, or similar events beyond the Company’s reasonable control.
8.3 The Company shall not be liable for any indirect or consequential loss, including loss of profits, loss of business, or loss of opportunity, arising from or in connection with the Services.
8.4 The Company’s total liability in respect of any claim for loss of or damage to Goods, whether arising in contract, tort, or otherwise, shall not exceed a reasonable replacement value, subject to any limitations communicated in advance. The Client may request details of any applicable cover and, where available, arrange enhanced protection at additional cost.
8.5 The Company’s liability for damage to premises or property other than the Goods is limited to the cost of repair or making good, up to a reasonable amount considering the extent of the damage and the fee paid for the Services.
8.6 Nothing in these Terms and Conditions shall limit or exclude the Company’s liability for death or personal injury caused by its negligence, fraud, or fraudulent misrepresentation, or any other liability which cannot lawfully be limited or excluded.
9. Claims and Time Limits
9.1 Any visible loss or damage to Goods must be reported to the Company as soon as reasonably practicable and no later than 48 hours after completion of the Services.
9.2 Any other claim relating to the Services must be notified to the Company in writing within seven days of the date of completion of the Services, or as soon as reasonably practicable thereafter.
9.3 The Client must provide reasonable evidence of loss or damage, including photographs, descriptions, and receipts or valuations where available.
9.4 The Company shall have a reasonable opportunity to inspect any alleged damage before repair or disposal of the item. Failure to allow such inspection may affect the assessment of the claim.
10. Waste Regulations and Disposal
10.1 The Company operates in compliance with applicable UK waste and environmental regulations. The Company is not a general waste disposal contractor and will only remove items agreed in advance as part of the Services.
10.2 The Client must not present for removal any waste or items that require special handling or licensed disposal, including hazardous waste, without prior written agreement from the Company.
10.3 Where the Company agrees to remove unwanted items for disposal, these items may be treated as waste and may be recycled, donated, or disposed of lawfully at the Company’s discretion.
10.4 Any fees, charges, or penalties arising from incorrect description or presentation of waste by the Client, including contamination of loads, will be the responsibility of the Client and may be charged in addition to the agreed price.
11. Access, Parking, and Restrictions
11.1 The Client must ensure that there is suitable access for the Company’s vehicles at both collection and delivery addresses, including parking space, entry routes, and any necessary permits.
11.2 If suitable parking or access is not available, the Company may:
a. Refuse to carry out the Services, in which case cancellation charges may apply.
b. Carry out the Services subject to additional charges for increased time and labour resulting from restricted access.
11.3 The Company is not liable for fines or penalties arising from following the Client’s instructions regarding parking or access. Any such fines incurred may be charged to the Client.
12. Force Majeure
12.1 The Company shall not be liable for any failure or delay in performing its obligations where such failure or delay is caused by events beyond its reasonable control, including but not limited to extreme weather, accidents, road closures, strikes, civil unrest, or acts of government.
12.2 In such circumstances, the Company will use reasonable efforts to perform or reschedule the Services as soon as reasonably practicable.
13. Personal Data and Confidentiality
13.1 The Company may collect and process personal data relating to the Client for the purpose of providing the Services, managing bookings, and complying with legal obligations.
13.2 The Company will handle personal data in accordance with applicable data protection laws and will not share such data with third parties except where necessary to provide the Services or where required by law.
14. Governing Law and Jurisdiction
14.1 These Terms and Conditions and any dispute or claim arising out of or in connection with them, or the Services, shall be governed by and construed in accordance with the law of England and Wales.
14.2 The parties agree that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim arising out of or in connection with these Terms and Conditions or the Services.
15. General Provisions
15.1 If any provision of these Terms and Conditions is found by a court or other competent authority to be invalid or unenforceable, that provision shall be deemed deleted, and the remaining provisions shall continue in full force and effect.
15.2 No failure or delay by the Company in exercising any right or remedy provided under these Terms and Conditions shall constitute a waiver of that or any other right or remedy.
15.3 The Contract is between the Company and the Client. No other person shall have any rights to enforce any of its terms.
15.4 The Company reserves the right to amend these Terms and Conditions from time to time. The version in force at the time of booking will apply to that Contract.
By proceeding with a booking or using the Services of Removal Van Sutton, the Client confirms that they have read, understood, and agree to these Terms and Conditions.